Purchasing and Inventory Management

Purchase Order Processing

TECSYS Purchase Order Processing functionality balances the demand from seasonal trends and exceptional orders with the need to ensure optimal inventory levels across multiple warehouses, while providing excellent customer service.

Our sophisticated expediting tool will allow your purchasing agent to work more efficiently, freeing up valuable time to negotiate your best deals with suppliers. Using flexible, user-defined selection criteria, all product requirements are collected in a central requisition.

For each product identified, the purchasing agent can view:

  • Historical buying trends
  • Source document details
  • EOQ/ROP and MIN/MAX details
  • Supplier quantity breaks
  • Supplier lead time
  • Supplier minimums
  • Inventory on-hand, committed, on-order and in-transit details in all branches

After the requisitions are reviewed, the purchasing agent can:

  • Automatically generate purchase orders to suppliers
  • Optionally send purchase orders by fax and email
  • Automatically generate stock transfer documents to and from other warehouses
  • Expedite by supplier, product, expected receipt date and job
  • Monitor vendor performance for on-time delivery, pricing accuracy and fill rate

Inventory Management

Reduce your carrying costs, labor costs and inventory write-offs while increasing accuracy and maximizing inventory turns with TECSYS Inventory Management.

  • Manage multiple warehouses with automated branch transfer processing
  • Accurately maintain lot and serial number tracking information
  • Automated cycle counting
  • Up to three sales units of measure


  • Warehouse inventory
  • Customer reserved inventory
  • Vendor-managed inventory
  • Consignment inventory
  • Bills of material management, including BOMs within BOMs

Multiple Costing Methods

  • Weighted average
  • Replacement cost
  • Standard cost
  • Last cost
  • Landed cost
  • Automated vendor pricing updates with optional import of pricing data from vendor supplied file
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