Point of Use Inventory


Gain inventory visibility and automate your logistics activities right inside your procedural environments to manage costs and improve standardization. At Tecsys, our solutions enable you to ensure the right supplies, in the right place, at the right time.

Achieve Just-in-Time Inventory Control

Maintain reliable stock levels and accurate demand assessments, accelerating replenishment activities and eliminating the manual counting and data entry that takes valuable time away from logistics and clinical personnel.  

The Tecsys system helps ensure that efficient, automated processes can be deployed throughout the hospital to keep operational costs low. This automation leads to controlled, orderly storage supply areas where staff can easily find what they need. We support your logistics activities and simplify user interactions at the point of use with RFID, barcode and mobile technologies, creating intuitive supply chain activities.  

Mobile Inventory

  • Increase productivity and reduce supply related errors
  • Optimize product reordering and delivery process

RFID Two-bin Kanban

  • Reduce the risk of overstocking and stockouts while eliminating manual counting
  • Enable a quick response to supply issues and stockouts

Blog: 3 Myths about Point of Use Inventory Management Systems

Introduce Real-Time Inventory Tracking and Traceability

Tecsys’ solution allows you to track and trace products requiring item-level traceability from receipt into inventory to utilization for a patient. We automate the management of critical specialty items used in procedural areas (OR, cath lab, and IR), such as medical devices, tissue implants, consignment items, and instrument trays.  

Tecsys’ Itopia application enhances the quality and availability of pertinent information, helping to prevent product expiry, reduce product loss, and support regulatory compliance. It also provides visibility into the inventory that vendors store inside your facility and greatly reduces the need for time-consuming manual intervention for clinical staff. Now you can establish complete chain of custody and access information about the inventory of these supplies, their consumption levels by product as well as manage recalls. 

Implant and Tissue Tracking

  • Complete chain of custody and reduce the costs associated with product loss
  • Facilitate the reconciliation of invoices or consigned inventory

Manage Expiration and Recalls

  • Avoid using recalled & expired products on patients
  • Eliminate stock waste due to expiration and avoid expense write-offs

GS1 and UDI Ready

  • Support regulatory compliance for UDIs
  • Gain unitary traceability-to-patient

Point of use and inventory management automation represents a significant opportunity to achieve quantifiable gains by improving workflows, streamlining traceability processes and redeploying valuable clinical resources.

Get Brochure

Implement Automated and Accurate Case Costing

For your case-managed specialty areas, cost savings and patient safety are achieved through a fully automated inventory management workflow in which supply usage is captured, tracked, and measured for business intelligence. 

The Tecsys system helps you avoid disruptions in clinical workflows, capture UDI effortlessly, and eliminate any double-entry processes. With these capabilities in place, your clinical caregivers spend less of their valuable time involved in inventory management, ultimately preventing patient case delays and cancellation. 

Tecsys reduces the number of steps in your case picking flow and the time spent on data collection wherever possible to increase efficiency, reduce the risk of errors, and accurately close the case-costing loop. Our system contributes to per-procedure and per-physician costing insights, standardization of physician preference items, and fact-driven preference card optimization. 

Case Documentation

  • Eliminate the need to manually transcribe data and rectify errors
  • Help your clinical staff collect product usage and document utilization

Case Cart Management

  • Help planning procedure supply needs in advance
  • Ensure to have the right product available during a procedure

Clinical and Supply Chain Integration

  • Avoid disruptions in clinical workflows
  • Less time spent outside the operating room running around looking for missing supplies

Tecsys OR Supply Chain

Tecsys’ offering in the OR allows you to control and track precisely the required supplies for each case and easily manage the preparation of case carts by integrating and automating materials management and case costing processes.



Access Analytics to Support Your ROI

Tecsys Itopia gives hospital managers and administrators extensive, accurate utilization data, as well as the means to analyze and act on business intelligence, key metrics, and analytics tools. Having all of this information readily available makes it easy to monitor supply chain performance on an ongoing basis.  

The solution’s ability to integrate with complementary systems is central to its value proposition. Capturing accurate point of use consumption data only becomes valuable once that data is leveraged toward organizationally meaningful analytics.

Read about our Advisory Services

Improve Inventory Utilization

  • Identify optimization opportunities to reduce on-hand inventory value
  • Monitor your spending and control your inventory asset

Track Case Costing Trends

  • Benchmark the cost per procedure and per physician
  • Decrease variation in procedures and enable collaborative learning

Product Standardization

  • Better understanding of costs and product utilization
  • Manage evidence-based PPI standardization

Put Data Capture Technologies and Hardware to Work

Process efficiency and automated tracking of product movement and usage are possible through Tecsys’ RFID “smart” technology products and barcode solutions.

The Tecsys system also incorporates all the material you require, including mobile devices, scanners, and printers that can be easily connected. The result: instant supply chain information—anywhere, anytime, on any device. To minimize your storage footprint while facilitating structured inventory management, we also offer high-density modular storage systems designed specifically for healthcare facilities.

RFID Smart Technologies

  • Automate data capture of product usage and demand assessment
  • Track and trace the movement of your highest cost items

Mobile and Scanning Technologies

  • Boost efficiency for you daily system operations
  • Easily collect product usage at the point of care

High Density Storage Equipment

  • Minimize your storage footprint
  • Facilitate adoption of inventory lean best practice

Tecsys mobile inventory application and RFID technologies capture accurate product usage and demand assessments while improving and accelerating replenishment activities.

Get Brochure


White Paper

Mercy Success Story: Sustaining Margin Performance in the OR

The ability to deliver high-quality care to an expanding population base with constricting resources is a challenge that affects all healthcare organizations. To address changing revenue models, healthcare leader Mercy needed a comprehensive assessment of perioperative performance and a plan to maintain the viability of this critical service line.

Get White Paper   WATCH VIDEO


White Paper

A Holistic, Integrated Approach to the Healthcare Supply Chain

The healthcare supply chain is unlike that in any other industry. For most hospitals, the parties and processes required to get a product from the manufacturer to the point of use are many and varied, resulting in high costs and significant waste.

Get White Paper


White Paper

How to Overcome the Three Barriers to Continuous Improvement in Healthcare

In today’s environment of shrinking margins, changing reimbursements, and new population health concerns, doing things the way they’ve always been done simply doesn’t work. And yet, it can seem virtually impossible to implement the types of changes that can make a meaningful impact.

Get White paper

Supply Chain Brief