DMS Supply Planning icon

Whether you make it, buy it, or move it, meeting future inventory requirements while keeping costs down is always a tough game. In a global supply chain full of disruptions, planners and buyers need intelligent, easy-to-use planning tools that can keep them ahead in that game.

Re-supply Chain Management

One of your first decisions as a planner/buyer is to choose the replenishment method best suited for an item. For instance, SKUs with long lead times are particularly challenging, so a time-phased approach to replenishment using Distribution Resource Planning (DRP) techniques is ideal.

For retail or satellite locations, many buyers prefer to use fixed or dynamic min/max thresholds. These, and many other methods, are standard options that TECSYS DMS gives you for managing the re-supply of your inventory.

Man considering buying a drill
Buyers looking at replenishment plan

Materials Requirements Planning (MRP)

Using spreadsheets to synchronize component availability for a production run is both time consuming and error-prone! Yet many planners work with spreadsheets because their software is either too complex (cumbersome to use) or lacks important features.

Production planners want an "at-a-glance" view of a suggested plan that's based on a solid forecast and built using a time-phased approach to replenishment — and don't forget the lead time offset! They need the ability to quickly firm up planned orders while having full visibility of the exploded gross and net requirements.

TECSYS DMS's material requirements planning (MRP) makes it easy to plan for simple or complex multi-level bills without having to navigate between multiple screens. Powered by its flexible supply chain platform, planners are able to:

  • Easily spot exceptions using visual indicators or notifications
  • Attach notes and other pertinent information
  • Create their own filters
  • Design what data to display in their desired format
  • Enjoy spreadsheet-like features for viewing and maintaining the plan

Win the Over/Under Game

The incredible proliferation of SKUs in consumer markets has resulted in shorter product lifecycles, making it very difficult for planners/buyers to prevent over- or under-stocking, especially those who are responsible for hundreds of items. TECSYS DMS provides tools you can rely on to meet these challenges:

  • Dynamic safety stock calculations based on projected requirements
  • Scheduled automated changes to a SKU's replenishment parameters
  • Demand supersession using ratios
  • Upload of data to a demand staging table for review and validation
  • Import with Excel

Working With Vendors: Adapt and Automate

There is a vast difference in the replenishment cycles of products — and often in the replenishment capabilities of your vendors, too. To deal with the inequalities, TECSYS DMS gives your planners/buyers the flexibility to automate many normally tedious manual processes with an adaptable feature set and strong analytics, such as:

  • Collaboration using multiple data formats (eg. EDI, Excel, ANSI) and communication strategies (eg. FTP, queued scheduling, Web Services)
  • Automated compliance of vendor minimum/multiples or vendor free freight
  • Informative product and vendor dashboards
  • Flexible, easy-to-use reporting tools and notifications
  • Customizable replenishment order approval processes
Store employee checking stock levels on a handheld tablet device

Cost Savings Through Intelligent Replenishment

Great cost savings in the form of fewer purchase orders, fewer invoices and fewer receipts are made possible because you can incorporate non-stock items into the purchasing cycle of stock items, regardless of lead times. You can also incorporate the requirements of dependent and independent demand into your suggested replenishment. Your vendors benefit as well, and their cost savings can translate into lower prices for you.

Share Your Heavy (Work) Load

It's a known fact that there's a significant reduction in the total cost of purchasing when professional buyers are in charge. Because of this, procurement departments are increasingly responsible for the purchase of a distributor's direct and indirect products, and even its services.

But as buyers' workloads increase, so does the need for sharing their loads. TECSYS DMS provides buyers with full visibility of all their products, vendors and transactions, and allows them to quickly prioritize their workloads or share them by collaborating with others on their team.

Share Your Replenishment Plan

For a SKU, or category of SKUs, sharing the replenishment plan with all stakeholders is as important as sharing the forecast. Whether planning for the replenishment of independent (finished product) or dependent (component) demand, TECSYS DMS creates planned orders based on the planning intervals and planning horizon of your choice, along with the lead time offset to ensure safety stock thresholds are protected. The replenishment plan can be viewed any time, even during the approval process of a planned order, or may be uploaded to a spreadsheet and shared with your vendor.

Release Orders, Reduce Costs

The approval of the planned order is where the rubber meets the road — it's the final opportunity for planners/buyers to adjust the suggested order quantity or choose alternate distribution sources. Greater efficiency during this process not only lowers the cost of processing a purchase order but shortens replenishment lead times.

TECSYS DMS's approval process is flexible and equips planners/buyers with tools to easily manage large orders:

  • Immediate drill-down to high impact items
  • Ad-hoc transfer of overstock inventory
  • Ad-hoc consolidation of several planned orders into one
  • Meeting free-freight requirements without the risk of overstocking
  • Full visibility of unallocated outbound orders
  • Direct link to view on-demand item requirements with automated updates of order changes
  • Override of default settings including FOB, Terms, Ship Via, etc.
Buyers looking at approved planned order

What Does This Mean for You?

When you use TECSYS’ supply chain platform distribution management strategies you can expect:

  • Reduced errors and greater efficiency.
  • Improved on-hand inventory that matches stock demands.
  • Increased cost savings through fewer orders, invoices, and receipts.
  • A flexible system that features options for different replenishment methods
  • An intelligent and easy-to-use system that offers methods of collaboration with vendors, buyers, and all stakeholders