The Company has established accounting policies and procedures and an internal control process to ensure the accuracy and integrity of the Company’s financial statements. It is recognized that there may be situations where employees or other parties believe that these policies and procedures have not been followed, or that the information has been intentionally or unintentionally misstated or omitted, which may impair the integrity or accuracy of the Company’s financial statements.
These procedures have been established to ensure that there are confidential and anonymous mechanisms in place to allow an employee or third party to provide information to the Company’s Auditing Committee about accounting, internal accounting controls or auditing matters including, without limitation, the following:
We strongly encourage any employee who has information or a complaint, to discuss any issue with his or her manager or local HR representative. If he or she is uncomfortable raising the matter with these people, or receives an unsatisfactory answer, or does not know with whom to speak, the employee should contact Patricia Barry, Vice President, Human Resources, or David Wayland, Chairman of the Audit Committee, who will act to resolve any issues raised. If so requested, the employee’s identity will be kept confidential. If the comment or complaint is anonymous, there must be clear, accurate and sufficient details, as there will be no opportunity to have the information clarified.
Anyone inside or outside the Company may provide information concerning accounting, internal controls or auditing matters directly to the Chairman of the Audit Committee. Each of the complaints will be thoroughly investigated and appropriate action will be taken. All complaints and a record of the investigation and actions taken will be kept by the Chairman of the Audit Committee’s office.
It is preferable to direct complaints to the Chairman of the Audit Committee, as he will generally conduct any investigation and will retain all records of complaints, investigation and disposition. Complaints to the Vice President of Human Resources, involving staff impropriety or dishonesty will be immediately forwarded to the Chairman of the Audit Committee. The Audit Committee will be advised of all complaints and their disposition at its next meeting following the date of the complaint.
Complaints should be addressed in the following manner:
Tecsys Inc. does not tolerate retaliation in any form against employees who honestly and to their knowledge accurately report a concern. At the same time, it is serious and unacceptable to knowingly make false allegations.
1 Place Alexis Nihon
Montreal, QC H3Z 3B8
Phone: 800 922 8649
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